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Furniture Rentals as the Key for a Successful Event in 2024

You’re planning an event and you’re running through the checklist.  Invitations, catering, venue, and entertainment; they’re all done.  Have you given any thought to the furniture?  This is New York City!  You can’t host a successful event with janky chairs and tables.  So, before it’s too late, let’s sit down and come up with a plan.  We’re going to ensure you get set up with the best furniture rental in NYC.

Think about your Event Furniture Supplier

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Not every event space will allow you to bring in your own event furniture supplier in NYC. However, if you can choose your own, do you know how to select one?  Many event furniture rental companies in NYC rely on word-of-mouth to get business.  They work hard to ensure that their reputation is great.  If you don’t find any companies by asking friends and family, go to the internet.  You can see reviews from other customers who used the same company.  (Just make sure the website with reviews is legitimate.  You don’t want to be fooled by a good marketing campaign for a terrible company.)  This can help you decide which companies to the short-list.

Here’s the thing about a top-quality event furniture rental company in NYC.  They’re definitely worth every cent.  Most top-level companies have an event planner or designer that will be assigned to your event.  He or she has one core responsibility: make your event successful and stress-free.  This means that they will coordinate to ensure your furniture arrives and leaves on-time.  They will also proactively address any possible issues that might arise.  The level of service will remind you why they are one of the best.

Think about the Value and Quality

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With a top event furniture rental company in NYC, you should expect the high value.  You want to be sure that you’re getting the best for the money you’ve paid.  Consider what you’re getting with your rental.  The top companies offer additional services with their products.  (These may come standard or be available for an additional price.) Set-up and tear down may be included.  A free delivery may be negotiable, depending on the amount spent.  It is worth it to do some comparison shopping for quotations to ensure you’re getting the best deal.

Don’t get hung up on the price only.   When choosing a vendor, you should also consider the quality of the furniture.   Ask to see the pieces before committing to a contract.  Try them out; sit on chairs and at tables.   Physically test the comfort and functionality of each piece you’re considering.  Ask about extras, like cushions or throw pillows.  You expect that your guests will experience high-quality furniture.  Now is the time to be sure.

The best event for furniture rental businesses in NYC should take quality a step further.  They should show you more than just the tables and chairs available.  Your event planner may offer other décor accents that can complete your event’s look.  You may see table linens, front and back bars, curtains, fabrics, and partitions, for example.  The event planner’s goal is to design your whole event space.  With their expert support, you shouldn’t miss a thing that your event could need.

Think about your Budget

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Your heart says, “Rent everything!”; your wallet says, “Hold on a second.”  It’s hard to edit your desires when every piece of furniture is gorgeous.  For this to be a successful party, you must stay within the budget.  The first step to doing that is creating one.

The designer at your NYC event furniture rental company has seen all sizes of budgets.  They can figure out a way to create an amazing event from your available finances.  Your designer will start with the essentials, then build out your order from there.  They will also look for opportunities to increase your value where possible.  This will create the look that you want.

One of the easiest ways to stay on budget is to read and understand the contract.  If you don’t comprehend the contract, ask for clarification.  Don’t feel bad if you still don’t appreciate the terms and conditions.  Instead, inquire if you can have a quote and a few days to re-read the contract.  As long as you return by the agreed date and time, the quotation should remain valid. The contract will cover the situations for which you can be penalized with extra fees. You will see exactly how much stains and damages will cost you.  (Both of which will decrease or forfeit your security deposit.)  You don’t want to be charged late fees because your party didn’t end as scheduled.  You may also be charged if the furniture isn’t returned by a certain time.

With all this, you may be wondering why to rent furniture at all?  Renting furniture for a once-off event is much cheaper than buying it outright.  Then there are the storage costs for keeping the furniture when you don’t need it.  Not having to deal with labor costs for set-up and tear down is a relief.  A reputable event furniture rental company in NYC should be insured.  You won’t have any liability should someone in the moving team get injured.


According to DESIGNER8* Deciding to use an event furniture rental company in NYC is a no-brainer.  It can save you so much stress and make planning a successful party easier.  The three factors above will help drive your success.  When selecting a vendor, reputation matters.  Remember to verify the value and quality of the products and services you pay for.  Stay on budget by starting with the essentials, then determining the extras. If you can afford it, engage the services of the event planner.  He or she can figure out how to help you save money on your rentals.  Having them available is worth every cent.

About Suzan Vega